Structuring Formal and Informal Correspondence

Posted on Jan 12, 2026 in English

Formal and Informal Document Templates

Formal Letter Structure

FORMAL LETTER

Dear Sir or Madam,

I am writing to inform you about [main reason], which has recently become a matter of concern. Little did I expect that the situation would develop in such an unexpected way, especially considering the information I had previously received.

To begin with, [brief explanation of the problem]. Despite my efforts to address the issue promptly and follow the correct procedures, the outcome has not been satisfactory.

Furthermore, I would like to request [specific request or proposal]. I would greatly appreciate it if you could provide a detailed response outlining the steps that will be taken, as this would help prevent similar issues in the future.

Thank you for your time and attention. I look forward to your prompt response.

Yours sincerely,
Noelia

Informal Letter Structure

INFORMAL LETTER

Hi Anna!

How have you been? I’ve got so much to tell you! I’m writing because [reason]. Little do you know how unexpectedly everything unfolded — it completely threw me off, and I still can’t believe how quickly events changed in just a couple of days.

First of all, [insert sentence here]. Honestly, I didn’t expect any of it. One moment the situation seemed perfectly normal, and the next I was trying to figure out what on earth was going on. It all happened so suddenly that I barely had time to react. You know me: I always try to stay calm, but this time I was totally caught off guard.

Anyway, I’ve been considering several options, but the outcome is still up in the air, and every time I think I’ve made up my mind, something else pops up and alters the plan again. Still, I’m trying to stay positive and take matters step by step.

I should get going now because I’ve still got a few tasks to sort out before the end of the day, but please write back when you can. I’d really love to hear how everything’s going on your side. Take care, and don’t forget to give my regards to [name of an acquaintance, relative, or pet of Anna]. I really miss our chats and hope we can catch up properly soon — it always cheers me up to hear from you!

Take care,
Noelia

Article Template

ARTICLE

Have you ever wondered how much [GENERAL TOPIC OF THE ARTICLE] influences our daily lives? Little do we know how important this matter is in today’s world. While many people believe that [COMMON OPINION IN ONE SENTENCE], others argue that this may not always be the case. This article will explore some key aspects related to the topic.

First of all, the positive impact of this phenomenon is widely acknowledged, mainly because it has changed the way people interact and make decisions. Not only do several studies highlight its growing relevance, but they also demonstrate that responsible use can bring meaningful benefits, which reinforces the strength of this perspective.

On the other hand, some concerns have been raised regarding its rapid expansion. Critics argue that relying on it too heavily may lead to unnecessary risks. Nevertheless, rarely is this opinion supported by consistent evidence, as recent reports indicate that the disadvantages are often overstated.

In the future, [GENERAL TOPIC OF THE ARTICLE] will likely continue to evolve, shaping major developments in society.

Essay Structure

ESSAY

It is known that [GENERAL TOPIC OF THE ESSAY] has become a significant issue in recent years. People tend to believe that [SUMMARY OF COMMON IDEA IN ONE SENTENCE], whereas others argue that this may not always be the case. Little do we realise how strongly this matter can influence our lives. This essay will examine the main arguments surrounding the topic.

To begin with, the positive effects of this phenomenon are widely recognised, as studies emphasise its growing impact on society. Not only do experts highlight its relevance for future development, but they also point out that responsible use can enhance social and economic progress.

On the other hand, critics argue that its influence is often overestimated. They claim that people sometimes rely on it without considering the consequences, which may lead to issues. Nevertheless, rarely is this perspective supported by consistent evidence, as recent reports show that the benefits generally outweigh the drawbacks.

All in all, the available data suggests that it plays a crucial role in shaping modern life, making it a topic that deserves further attention.

Review Template

REVIEW

[Title of the film/book/service being reviewed]

First of all, the storyline is driven by [brief summary of the plot or main argument]. Secondly, [technical, visual, or musical aspect] cannot be overlooked. [Highlighted scene or element], in particular, stands out.

In conclusion, [name] is a remarkable [film / book / product] that combines [list of strengths: emotion, technique, story, etc.]. Only when [viewers / users] appreciate these elements fully will [the product]’s brilliance be truly understood. Therefore, it is highly recommended for anyone interested in [genre / type of experience].

Report Structure

REPORT

Enhancing [Topic] in [Context]

Introduction

The aim of this report is to analyse [main problem] in [context]. Little do we realise how significantly [problem] affects [affected group], not only regarding [consequence 1] but also in terms of [consequence 2]. Recent studies have shown that [relevant data], indicating the need for effective measures.

Improve [Solution 1]

A possible solution could be to [concrete action]. Not only would this [expected benefit], but it would also [additional impact]. Evidence demonstrates that [affected group] is positively influenced when such measures are adopted, which reinforces the importance of prompt action.

Enhance [Solution 2 / Alternative]

An alternative solution might involve [another concrete action]. Rarely has such an approach been implemented comprehensively, yet it could [expected benefit]. By [specific action], [affected group] can be supported, while minimizing potential drawbacks.

Conclusion

In conclusion, both solutions offer advantages, but the evidence suggests that [most effective solution or combination] should be prioritised. Only when [affected group] adopts these measures fully will substantial improvements be realised, leading to a more efficient and sustainable [context].

Story Template

STORY

STARTING PHRASEAlex was walking home on a quiet evening, enjoying the cool breeze that whispered through the trees like a secret. His friend Mia was nearby, sitting on a bench and reading a book. Little did Alex know that this ordinary walk would spiral into an unforgettable adventure.

Suddenly, a loud noise bounced off the walls of the alleyway, making his heart skip a beat. Alex immediately ran towards it to see what was happening. Not only did he find a small group of people arguing, but he also noticed that one of them had dropped a mysterious envelope. “What should I do now?” he thought nervously, feeling his palms sweat. Meanwhile, Mia shouted from the bench to make sure he stayed safe.

Then, Alex decided to pick up the envelope and look through its contents carefully. Despite feeling anxious, he opened it and discovered an old map. Rarely has he felt so curious and thrilled at the same time. Mia ran to join him, and together they tried to work out the strange markings. They realized that the map led to a hidden location nearby.

Eventually, Alex and Mia followed the map to a small abandoned house, where they found a box full of old letters and photographs. The sight hit Alex like a wave, stirring memories he had never known. Alex realized that some unexpected events can lead to the most exciting discoveries. “I will never forget this evening,” he whispered, smiling, feeling the chill of the night fade into excitement. ENDING PHRASE

Composition Template

COMPOSITION

It is known that [topic] has significantly changed the way we live and communicate. While some people believe that [common idea], others argue that [opposing idea]. Little do we realise the wide-ranging impact it can have on society.

To begin with, the benefits of [topic] are widely acknowledged, as it not only supports daily activities but also contributes to overall progress. Rarely has any development affected society so broadly, highlighting the importance of using it responsibly.

On the other hand, critics claim that [contrary idea]. They argue that people sometimes act without considering the consequences, which can lead to unintended problems. Nevertheless, careful and structured use can mitigate these effects, proving that balance is key.

All in all, not only does [topic] improve efficiency, but it is also considered essential for general wellbeing. Little did I realise that even small changes in behaviour could make a meaningful difference.

Second Informal Letter Example