Essential English Email Templates for Work and Personal Use
Personal Correspondence
Winter Holidays in Zakopane
From: Bartek
To: Rob
Topic: Winter holidays
Hi Rob,
Thanks for your email. I understand why you didn’t write earlier.
I went to the mountains to Zakopane with my wife for a week. It was my first time trying winter sports, so I decided to learn how to ski. I bought lessons with an instructor and had 6 hours of training. It cost 1500 zł, but it was worth it. Thanks to the instructor, I learned a lot.
Unfortunately, on the last day, I broke my ankle while skiing. I was very scared, but the rescuers came quickly and helped me.
I like winter sports. I still want to ski and I am not afraid. I want to try again next year because it is fun.
Write back soon and tell me more about your holidays.
Best, Bartek
Birthday Party Invitation
From: Bartek
To: George
Topic: Birthday party
Hi George,
Thanks for your email. I am happy that you had a good time at my birthday party. It was great to celebrate with you. Thank you very much for the gift. I really like it.
I am happy to accept the invitation to Ania’s birthday on June 28. Can you tell me what present she would like? I am excited about her birthday. I can’t wait to see you soon and celebrate again. I am also excited to see your new apartment. It must be nice. Can you tell me how to get there? I don’t want to get lost.
Thank you again for the gift and the invitation.
Best, Bartek
Weekend Recap
From: Bartek
To: Mark
Topic: Your email and my weekend
Hi Mark,
Thank you for your email. The play sounds very interesting. I am glad you had a good time.
I went to the cinema with my friends. We watched Avengers: Endgame. It was about superheroes who try to save the world. I really liked the film because it was exciting and full of action. After the cinema, we went to a café. We ordered coffee and cakes. Then we walked around the city. We also took some photos. It was a very fun evening. I hope you will see another good play soon.
Best, Bartek
Course in Budapest
From: Bartek
To: Bruce
Topic: Course in Budapest
Hi Bruce,
Thank you for your email. The course in Budapest is very interesting. We do many exercises and learn new things. My instructor is nice and helpful. He explains everything. I am sorry to hear that you have problems. What problems do you have? I can try to help if you want. I agree we should meet after I finish my course. It will be nice to talk. I will call you when I am back. I hope your problems get better soon. Take care and see you soon.
Best regards, Bartek
Hi, I had to leave the office because of family reasons. I will be back around 2 p.m.. In about an hour, a catering company will come with lunch for me. Can you take my lunch and pay for it, please? I ordered chicken with rice and a salad. Thank you for your help. I will give you the money when I come back. Thanks.
Hi Mark, I have to go to Łódź for an English exam, so I won’t be at the office on Tuesday, Wednesday, and Thursday. Thank you for finishing the presentation for the next briefing. The materials for the presentation are on my computer. You can call me, but only in the afternoon. Thanks for your help.
Oficjalna wersja
Hi Mark, I need to travel to Łódź for an English exam, so I will not be at the unit on Tuesday, Wednesday, and Thursday. Thank you for completing the presentation for the next briefing. The materials for the presentation are saved on my computer. Please feel free to call me if needed, but only in the afternoon hours. Thank you for your support.
Hi Mark, I will not be at work this week because of family reasons. I did not give the maps to the boss. Can you give them to the boss tomorrow morning? Please send me an SMS when the boss gets the maps. I also need the work plan for next week. Can you send it to me by email? Thanks for your help.
Hi Mark, I had to leave work early because of family reasons. The meeting with the boss is tomorrow at 10 a.m. in the main conference room. Please take the flash drive with the presentation. It is small, black, and has a red cap. I left it on my desk. Thank you.
Powitania
Hi [Name] – Cześć [Imię]
Hi John, I hope you are well.
Dear [Name] – Szanowny [Imię]
Dear Captain Smith, please see the report.
Good morning / Good afternoon
Good morning, the briefing starts at 10 a.m.
Nieobecność / zmiany
I will be absent due to – Nie będę obecny z powodu
I will be absent due to family reasons.
I had to leave early because of – Musiałem wyjść wcześniej z powodu
I had to leave early because of a personal matter/ family reason
I will not be at work on [day/date] – Nie będzie mnie w pracy w [dzień/data]
I will not be at work on Tuesday and Wednesday.
Przypomnienia
This is a reminder about [task/meeting] – Przypominam o [zadaniu/spotkaniu]
Please note that [information] – Proszę zauważyć, że [informacja]
Please note that the maps are on my desk.
The meeting will take place at [time] in [place] – Spotkanie odbędzie się o [godzina] w [miejsce]
The meeting will take place at 10 a.m. in the main conference room.
Prośby
Could you please [action]? – Czy mógłbyś [czynność]?
Could you please bring the flash drive?
Please make sure that [task is done] – Proszę upewnić się, że [zadanie jest wykonane]
Please make sure that the report is ready.
Please bring / send / deliver [item] – Proszę przynieść / wysłać / dostarczyć [przedmiot]
Please deliver the documents to the boss.
Dokumenty / materiały
The documents / files / maps are on my desk – Dokumenty / pliki / mapy są na moim biurku
The maps are on my desk in the office.
The flash drive is small, black– Pendrive jest mały, czarny
All materials are ready for the briefing – Wszystkie materiały są gotowe na briefing
Potwierdzenie / kontakt
Please send me an SMS / email to confirm – Proszę o SMS / e-mail z potwierdzeniem
You can call me in the afternoon – Możesz do mnie zadzwonić po południu
I will contact you when I return – Skontaktuję się z Tobą po powrocie
Zakończenie
Thank you for your help / support (with the presentation) – Dziękuję za pomoc / wsparcie
Best regards / Regards / Sincerely – Z poważaniem / Pozdrawiam