Essential Email Templates: Personal, Complaint, Job, & Request
Informal Email: Catching Up & News/Help
Hey! Long time no see!
How are you? It’s been ages since we’ve talked! I’m writing because [Reason for email, e.g., “I have big news!” / “I need your help!”]. You won’t believe it!
Well, [Main information]. I’ve been trying to figure out [Problem], but I keep messing up! It’s driving me crazy! BTW, [Other detail]. Have you ever done something like this before? I’d love to hear your advice!
By the way, how’s everything with you? Hope you’re doing great! Let’s catch up soon! Maybe we can call next week?
Anyway, gotta go now! Let me know, OK? Can’t wait to hear from you!
See you soon!
Formal Complaint Letter Template 1
Dear Sir/Madam,
I am writing to formally complain about [Problem/Issue], which I recently [purchased/experienced] from your [company/service]. I expected [a positive outcome/expectation], but unfortunately, I have experienced [specific problem].
To give you more details, [explanation of the problem]. Moreover, [other relevant detail]. As a result, this situation has caused me [consequence of the problem], which is unacceptable.
I would appreciate it if you could [action you expect], as I believe this is a fair solution. Could you please let me know how you plan to resolve this issue? I look forward to your prompt response.
Yours sincerely,
[Your Name]
Job Application Email Template 1
Dear [Hiring Manager Name/Sir/Madam],
I am writing to apply for the position of [Job Position], which I saw advertised on [Source of advertisement]. I am very interested in this opportunity because [reason you are interested in the job].
I believe I would be a great fit for this role because [your relevant skills or experience]. During my [previous studies/jobs], I have developed skills such as [key skills], which I believe would be valuable for your company. Moreover, I am [personal quality, e.g., “hardworking” or “eager to learn”].
I would appreciate the opportunity to discuss my application further. Could you please let me know if an interview would be possible? I would be happy to provide more information if needed. Thank you for your time and consideration.
Yours sincerely,
[Your Name]
Information Request Email Template 1
Dear Sir/Madam,
I am writing to request more information about [Topic]. I recently found your [website/publication/advertisement] and I am interested in learning more about [specific information you need].
Could you kindly provide me with details regarding [specific aspects you need to know]? I would also appreciate it if you could inform me about [other relevant question]. Furthermore, I am particularly interested in [something more specific] and would like to know more about that as well.
I would appreciate your prompt response, and I thank you for your time and attention.
Kind regards,
[Your Name]
Informal Email: Friendly Catch-Up
Hey [Name],
Hope you’re doing well! I haven’t heard from you in a while, so I thought I’d drop you a line. How’s everything going? Life’s been a bit crazy on my end, but I can’t complain!
Lately, I’ve been super busy with work and other stuff. Last week, I almost ran out of time to relax – you know how it is! But hey, no pain, no gain, right? LOL. I’ve also started a new hobby, and I’m loving it! I’ll tell you more when we meet.
By the way, we should catch up soon, shouldn’t we? Maybe grab a coffee or just hang out like old times. Let me know when you’re free! ASAP!
Take care and talk soon!
Formal Complaint Letter Template 2
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to formally complain about an issue I recently experienced with [product/service] purchased from your company. Unfortunately, it hasn’t met my expectations, and I believe this matter needs to be addressed ASAP.
On [Date], I [Describe the problem briefly, e.g., “ordered a product that arrived damaged”]. I immediately got in touch with your customer service team, but the response wasn’t satisfactory. They promised a resolution, yet nothing has been done.
I would appreciate it if you could look into this matter urgently. I request either a full refund or a replacement. I trust your company values customer satisfaction and will handle this appropriately.
I look forward to your prompt response.
Best regards,
[Full Name]
[Contact Information]
Job Application Email Template 2
Dear [Hiring Manager’s Name],
I hope you’re doing well. I am writing to apply for the [Job Position] at [Company Name], as advertised on [Job Platform/Website]. With my background in [Your Field] and my passion for [Relevant Skill], I believe I would be a great fit for this role.
I recently graduated from [University/Institution] with a degree in [Your Degree]. Over the past [X years], I have gained experience in [mention relevant experience], allowing me to develop strong skills in [mention key skills]. My ability to work under pressure and adapt quickly makes me confident that I can contribute positively to your team.
I have attached my CV for your review. Please let me know if you require any additional information. I would welcome the opportunity to discuss my application further.
Thank you for your time and consideration. I look forward to your response.
Best regards,
[Your Name]
[Contact Information]
[LinkedIn Profile URL (Optional)]
Information Request Email Template 2
Dear [Recipient’s Name],
I hope you’re doing well. I am writing to request further information about [Specific topic, e.g., “your company’s services” or “the application process for X”]. I came across your [website/advertisement] and would like to clarify some details before proceeding.
Could you please provide me with more details regarding [Specific questions, e.g., “pricing, availability, or requirements”]? Additionally, I would appreciate it if you could send over any relevant documents or brochures.
I understand you may be busy, but I would be grateful if you could get back to me at your earliest convenience. If necessary, I would be happy to set up a call to discuss this further.
Thank you for your time and assistance. I look forward to your response.
Kind regards,
[Your Name]