Effective Business Email Examples and Templates
Effective Business Email Examples
Introducing Yourself (New Personal Assistant)
Subject: Introduction – Elvira Gomez, Personal Assistant
Hello everyone,
My name is Elvira Gomez, and I am the new personal assistant. I’m from Murcia, and my previous job was as a secretary in the counseling department, where I worked for two years. In my previous role, I assisted with invoices and accounting documents.
I am looking forward to meeting and working with you all.
Best wishes,
Elvira
Requesting a Quote for Office Equipment
Subject: Quote Request for Office Equipment
To: @mail.com
From: a@mail.com
Dear Mr. Casio,
Our company is looking for reliable suppliers of office equipment. We would be grateful if you could send us a quote for the following items:
- Waste paper bins: 1
- Projectors: 1
- Shredder: 1
- Highlighters: 5 green, 3 yellow, 2 pink
- Printer paper: 10 boxes
- Large writing pads: 25 packets
- Sticky tape: 3 rolls
- Scissors: 1 pair
Our payment terms are 30 days after receiving the order. We are interested in express deliveries whenever possible. The delivery date should be within two weeks of the order request.
Regards,
Head of Administration
Confirmation of a Meeting
Subject: Meeting Confirmation – Human Resources
To: employees@mail.com
From: Human Resources
Good morning,
This email confirms the meeting regarding your holiday requests. It will be next Tuesday at 11:00 AM in the Human Resources department, located on the second floor. To get there, take the lift to the second floor and turn right.
If you have any problems, please contact me.
Sincerely,
Human Resources
Request for Information (Office Rental)
Subject: Office Rental Enquiry
TO: paulsmith@officerentals.com
FROM: María Moratiel
Dear Mr. Smith,
I am writing in response to the advertisement I saw in today’s newspaper. I am very interested in the office you have for rent and have several questions:
- Where is the office exactly located?
- Is it fully equipped?
- Does it have air-conditioning, heating, and a car park?
The following supplies are necessary: a projector, a large desk, and a photocopier. I would also need a large conference room for at least 15 people and a lift for disabled access.
Thank you very much in advance. I look forward to your reply.
Email Dealing with Shipping Arrangements
Subject: Urgent: Shipment to France – 5687/97
Dear bb,
As you know, your company arranged the shipping of one container from Mexico to France for our company. According to our agreement, the container was sent on August 22nd on the vessel South Coast, and the port of origin was Madero Chiapas. The estimated time of arrival in the port of discharge was September 4th.
However, it is now September 15th, and our clients have not received the container. The shipping of this container is part of a very important contract for our company, and we could lose a lot of business as a result of this delay.
Please get back to me urgently with more details to ensure there is no further delay.
Regards,
Email Requesting a Meeting
Subject: Meeting Request – Beverage Sales Report – April 29th
To: Sales Department, Head of Sales
From:
Dear All,
I would like to schedule a meeting to discuss the beverage sales report from last month. I would like to hold the meeting in the conference room on Friday, April 29th, from 10:00 AM to 1:00 PM.
Please come well-prepared with the presentation and flowcharts of sales. I hope this time is convenient for you all. Please confirm your participation or let me know if there are any problems.
Regards,
Director of Sales
Email Accepting an Invitation to a Meeting
Subject: Re: Meeting – April 29th – Confirmation of Attendance
To: Carmen Cabrera Vera
From:
Dear Carmen,
Regarding the meeting on Friday, April 29th, at 10:00 AM, I would like to confirm my attendance. I will bring the data on beverage sales in France over the last month. Is there anything else you would like me to prepare?
Sincerely yours,
Kevin Gordon
Sales Department