Business Communication Samples: Emails and Promotional Materials
Email Sample 1: Urgent Shipping Delay Complaint
Subject: Our Shipment to Singapore – 2891/53
To: Maggie Tyler
From: Tim Gilbert, Head of Shipping, Whizz Electronics
Dear Mrs. Tyler,
As you know, your company arranged the shipping of one container from Harwich to Singapore for our company. According to the shipping documents, the container was sent on June 7th on the vessel Valiant. The Estimated Time of Arrival (ETA) in the port of discharge was July 19th. However, it is now July 22nd, and our clients have not received the container.
The shipping of this container is part of a very important contract for our company, and we could lose a lot of business as a result of this delay.
Please look into this problem immediately to ensure there is no further delay. We look forward to hearing from you soon.
Thanking you in advance,
Tim Gilbert
Head of Shipping
Whizz Electronics
Email Sample 2: Requesting a Meeting for End-of-Year Report
Subject: Meeting – August 17th
To: Finance Department, Head of Sales, Head of Marketing
From: Millie Gordon, Director of Finance
Dear All,
I would like to schedule a meeting to discuss our end-of-year report. I’d like to hold the meeting in the conference room on Wednesday, August 17th, from 14:00 till 16:00.
Please ensure you come well prepared with all the relevant data on your projects. I hope the time is convenient for you all. Please confirm your participation or let me know if there are any problems.
Regards,
Millie Gordon
Director of Finance
Email Sample 3: Accepting a Meeting Invitation
Subject: Meeting – August 17th
To: Millie Gordon
From: Alex Croft, Financial Department
Thank you for your email regarding the meeting on Wednesday, August 17th, at 14:00. I’d like to confirm my attendance.
I will bring the data on all our financial activities in Scandinavia over the last year. Is there anything else you would like me to prepare?
Sincerely yours,
Alex Croft
Financial Department
Email Sample 4: Cancelling and Rescheduling a Meeting
Subject: Rescheduling Sales and Marketing Meeting
To: Sales Department, Marketing Department, Management
From: Jessica, Head of Marketing (Signed)
Dear All,
Unfortunately, we cannot hold the Marketing and Sales meeting on March 14th, as originally planned. This is due to the fact that some members of the Sales Department are attending an important exhibition on that date.
We would like to reschedule the meeting for May 21st.
New Meeting Details:
- Location: Conference Room, 3rd Floor
- Time: 12:00 till 16:00
- Note: A lunch break will be provided.
Please confirm your attendance. If you are unable to attend, let me know as soon as possible.
Looking forward to seeing you on May 21st.
Jessica
Head of Marketing
Promotional Leaflet: Fashion Expo Exhibition
Come and participate in this year’s Fashion Expo Exhibition!
The exhibition will take place from May 15th to May 12th [Note: Date range requires clarification] at the Lakeside Exhibition Centre (Hotel venue). It features fashion trends from all over the world every year. The exhibition attracts thousands of visitors from the UK and abroad.
Benefits for Participants and Exhibitors:
- Attractive rates for participants who register before February 15th, 2014.
- Various sizes of stands available.
- Special hotel packages for exhibitors.
Registration and Information:
For registration or more information, contact us via email or call us at 2222225544.