A Comprehensive Guide to Presentation Software, Spreadsheets, and Email

Posted on Aug 26, 2024 in Computers

Different Modes to View a Presentation

A presentation can be viewed in six different modes:

  1. Normal View: The default view, showing a blank slide on the workspace. It allows for presentation design and is helpful for large presentations.
  2. Outline View: Displays slides in miniature format without backgrounds, colors, or graphics. Useful for quickly browsing or reviewing the presentation’s text layout.
  3. Notes View: Shows slides in reduced form with a text box at the bottom for adding notes.
  4. Handout View: Enables the creation of hard copies or summaries of the presentation, allowing multiple slides to be printed on a single page.
  5. Slide Sorter View: Displays multiple slides in small size on the screen, allowing for rearrangement and viewing the presentation flow.
  6. Slide Show View: Presents the complete presentation in full-screen mode, displaying each slide sequentially.

Steps to Create a Template

  1. Click on ‘From template’.
  2. Click on the ‘Next’ button.
  3. Select the slide design and output medium for the presentation.
  4. Check the ‘Preview’ button to see a preview.
  5. Select the desired output medium.
  6. Click on the ‘Next’ button.
  7. Select ‘Effect/Speed’ of slide transition and set the presentation type (Default/Automatic).
  8. If ‘Automatic’, enter the ‘Duration of page’ and ‘Duration of pause’.
  9. Click on the ‘Next’ button. A wizard screen asking for the presentation description will appear.
  10. Enter the basic details of the presentation.
  11. Click on the ‘Next’ button.
  12. Select the pages to be used in the presentation and click on the ‘Create’ button.

Four Types of Charts

  1. Column Chart: Represents data over time in vertical columns, with each column rising from the X-axis and indicating the value of the data.
  2. Bar Chart: Represents data in horizontal columns, with the measurement of values organized horizontally. A stacked bar chart is a variation of this chart type.
  3. Pie Chart: Represents the data or value of each item in proportion or percentage to the total value of all items. Useful for emphasizing the value of a significant item.
  4. X-Y (Scatter) Chart: Displays the relationships among the numeric values of several data series. Commonly used to represent scientific data and show uneven intervals or clusters of data.

Spreadsheet Packages: Definition and Features

A spreadsheet package is an application software that performs analysis, calculations, comparisons, and displays information in various formats, including charts and graphs. It allows users to organize, store, and analyze data systematically.

Features of a Spreadsheet Package:

  • Efficient handling of large data volumes.
  • Accurate solving of complex and lengthy calculations.
  • Data import and export capabilities.
  • Data representation in tabular or pictorial forms (charts and graphs).
  • Automatic application of formulas to data, even when values change.

Mail Merge

Mail Merge is a feature in word processors (like ‘Writer’) that merges names and addresses from a list with a document template (like a letter) to create personalized copies for multiple recipients.

Entrepreneurship

An entrepreneur is an individual who starts and manages their own business venture. They are characterized by their self-employment, ownership mentality, and willingness to take risks. Entrepreneurship is the process of transforming a business idea into a larger enterprise through planning and management skills.

Types of Businesses in Our Community

  1. Sole Proprietorship: A business owned, managed, and controlled by a single individual (the proprietor).
  2. Partnership: A business formed by two or more individuals (partners) who share ownership and responsibilities.
  3. Limited Liability Partnership (LLP): A partnership structure where partners have limited liability, meaning their personal assets are protected from business debts and obligations.

Folders in Gmail

Gmail folders help organize and manage email messages. Common folders include:

  • Inbox: Stores incoming emails.
  • Sent: Stores sent emails.
  • Draft: Stores emails that are still being composed.
  • Junk/Spam: Stores unwanted incoming emails.
  • Trash: Stores deleted emails for a defined period.
  • Starred: Stores important emails marked with a star.

Other IT Concepts

  • ITeS stands for Information Technology Enabled Services.
  • File Transfer Protocol (FTP) is a standard protocol for transferring files between computers on a network.
  • HRIS (Human Resource Information System) is an IT application used in human resource management.
  • Control buttons are present in the Title Bar of a window.
  • The Typing toolbar can display a pause indicator.
  • Examples of non-biodegradable substances include plastic and chemicals.